Purpose

This interface is used as the final step in the Accounts Payable cycle. After receiving a vendor's invoice and paying for it, you will use this feature to actually remove the funds from the specified bank account and, when applicable, create and print checks.

Each payment listed in the grid will cause a withdrawal of cash from the specified bank account. The payment types available for each payment in the grid are as follows:

• Check. The system will automatically assign the check number and the check will be available for printing at the end of the posting process.
• Debit Card. You will need to provide the appropriate Reference Number.
• EFT (Electronic Funds Transfer). You will need to provide the appropriate Reference Number.
• Blank Check. This value is assigned during the vendor invoice process and a specific blank check has already been assigned by this point.
• Credit Card. You will need to provide the appropriate Reference Number.
• ACH (Automated Clearing House). You will need to provide the appropriate Reference Number.

How do I ...

process an ACH payment?

Follow the standard routine of creating a withdrawal, specifying a bank account, and selecting the appropriate payments. If the payment does not already have a 'Type' of 'ACH', select it from the drop-down. When you've made all of your selections, post the withdrawal. Once you are notified that the withdrawal has completed, you can select the 'Action' for 'Export ACH File'. This will create a predefined file in your standard Acclamare documents folder which is a subfolder under the folder in which your Acclamare client is installed. Typically, you will find your file under C:\Program Files\Acclamare\Documents\Bank Withdrawal.

The next step is to import the file into your ACH software. Currently, our system creates a file that is easily imported into Treasury Software's ACH Universal product. Be sure to perform your import prior to creating a new withdrawal as the current file will be overwritten each time the 'Export ACH File' action is used.

notify my bank of Positive Pay checks?

Follow the standard routine of creating a withdrawal, specifying a bank account, and selecting the appropriate payments. If the payment does not already have a 'Type' of 'Check', select it from the drop-down. When you've made all of your selections, post the withdrawal. Once you are notified that the withdrawal has completed, you can select the 'Action' for 'Export Positive Pay File'. This will create a predefined file in your standard Acclamare documents folder which is a subfolder under the folder in which your Acclamare client is installed. Typically, you will find your file under C:\Program Files\Acclamare\Documents\Bank Withdrawal.

The next step is to import the file into your Positive Pay software. Currently, our system creates a file that is easily imported into Treasury Software's Positive Pay File product. Be sure to perform your import prior to creating a new withdrawal as the current file will be overwritten each time the 'Export Positive Pay File' action is used.